How to Use Vehicle Asset Tracking to Manage Your Fleet

How to Use Vehicle Asset Tracking to Manage Your Fleet

Fleet managers in the U.K. are challenged by many issues, from rising fuel costs to shrinking budgets, to new emissions standards that complicate how you deploy older vehicles.  As U.K. fleets have grown larger in the past decade, it has become clear that fleet managers need a more customised fleet management solution. Rather than using off-the-shelf software, they need control over individual drivers and vehicles’ management and tracking capabilities.

If you’re a fleet manager, you will have a lot on your plate, from maintaining a nationwide fleet to keeping the business running smoothly. Luckily, vehicle asset tracking can help.

This article will shed some light on behaviour vehicle asset tracking to manage a fleet better. Read on below to learn more.

More about a Vehicle Asset Tracking System

As the name suggests, vehicle tracking systems automate most of a fleet manager’s work because they take charge of transactions and scheduling. They can also gather relevant data for additional planning and standards compliance reporting.

Even with the most sophisticated fleet management system, your organisation’s fleet management effectiveness depends on how the system is deployed. Your system has to be functional and easy to use. The best systems go beyond data collection and reporting to take action. They use their resources and share information internally and externally to help you make the right decisions.

The best fleet management system will also take advantage of advanced technology such as GPS to track vehicles and make it easier for your driver to complete a trip or route. You can use GPS to optimise routes by rerouting vehicles to avoid traffic jams or other obstacles. You can even use GPS to make sure your drivers obey speed limits, take regular breaks, and avoid commuter traffic.

Advanced technology is only part of the solution. You may also need to develop new services and processes to make vehicles more efficient. For example, you might need to establish a streamlined rental fleet program to make it easier for your customers to rent the vehicles they need.

The complexity of managing a fleet means that it is not just a matter of setting up a system. You will also need to educate your employees about what the system can do for them and how it works. It is also essential to get your management team involved in fleet management to provide the additional leadership and oversight necessary to ensure the system is working effectively.

How It Helps a Business

A vehicle asset tracking system helps a business’ operations in the following ways:

Efficient Operations

The automation aspect in vehicle asset tracking systems can handle many time-consuming tasks. Examples of this include the following:

  • The fleet manager does not need to be present to confirm that drivers take the correct keys. The tracking system can securely handle key sign-outs, and drivers do not need to clock out when they return the keys on time.
  • The fleet management system can send fleet managers alerts if keys are overdue. It can also send text or email notifications to mechanics when drivers report issues with their vehicles.
  • If a driver reports a severe problem with their vehicle, the tracking system can lock down the key, so another driver does not accidentally sign it out.

Effective Fleet Deployment

Data-driven fleet management helps keep drivers on task. Without driver logs to reference, fleet managers often have to gauge driving performance by monitoring driver behaviour. Some of these include:

  • Keeping an eye on how hard immediately following vehicles are pushed
  • How hard the driver is braking and accelerating
  • How many miles are driven in the course of a shift

In a data-driven fleet management system, such metrics are immediately accessible, allowing fleet managers to hold drivers more accountable for their behaviour ultimately.

Better Planning for Operations

Data collected from the vehicles can reveal how well the fleet is being used. Having enough data can tell you if certain vehicles and assets are underutilised or overutilized. When you see patterns with those assets, you can see whether or not you can reduce the number of assets to save money.

What to Look For in VAT Systems

If you’re going out to get a VAT system for your own fleet, you will want the following features:

  • Notifications
  • Real-time vehicle transaction monitoring
  • Reserved vehicle management
  • Reporting features (such as driver information, fuel consumption, and vehicle maintenance records)


The fleet management system you choose should be tailored to include all of the internal metrics your business needs to see to monitor vehicle performance over their entire lifecycle. This will help keep your vehicles’ total cost of ownership low.

Vehicle Security & Electrical offers top-quality fleet management tracking systems in Yorkshire. Our systems protect your drivers because of our built-in security system, and the best thing about choosing us is that cross-fleet integration is effortless. Contact us today to learn more!

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